Guest Guidelines
Senate welcomes all guest to its meetings. The following is the protocol around the Guest Forum.
- The Guest Forum is not an open forum. Guests are welcome to contact
the ASOC President if they wish to be on the agenda during the Guest
Forum.
- The Guest Forum may become open if time permits.
- Guests should keep their comments to 1 minute. If they need more
time, they should request more time before they begin speaking.
Additional time is granted at the ASOC President's discretion.
- When it is time for a guest to speak, they will join Senate at the
Senate meeting table. Guests should sit in the chairs outside of the
Senate table before then.
- Guests may use first names when speaking to Senate members and the
ASOC Advisor.
- Not all issues will be addressed fully in Senate. Senate may direct guests to the General Assembly if that is the most appropriate place for the issue to be addressed.
Funding Guest Guidelines
The following is the protocol for guest who wish to discuss a specific funding request with Senate.
- Guest must inform the ASOC President or a Funding Co-Chair that they
wish to speak at the meeting on behalf of their request.
- At the meeting the ASOC President will address Guest Funding
Guidelines.
- The designated Funding Co-Chair will introduce the funding request
and summarize the funding issue.
- The guest requesting funds will have two minutes to address Senate.
- The designated Funding Co-Chair will be given an opportunity to
explain any further details
- Up to ten minutes will then be given to direct funding questions to
the club/organization guest unless otherwise noted by the ASOC
President. After the question and answer secession, the forum will
be closed to the funding guest.
- Senate will hold discussion over the funding request in a closed forum. Senate may motion to propose and vote on an amount funded or motion to postpone voting until the following week.