Senate
 

Agenda

Download WORD document minutes: 11-13-06

Minutes from November 13th, 2006

Associated Students of Occidental College

Senate Meeting

November 13th, 2006

Minutes by Sadia Afolabi

Passed: 11.20.06

 

Attendance:

Matt Kuzio, ASOC President; Alison Dempsey, Campus Wide Senator; Rozell Hodges, Campus Wide Senator; Amy Laslett, Campus Wide Senator; Teddy Zou, Campus Wide Senator; Konstantin Chaykovskiy, 1st year; Andrew DeBlock, 1st year; Patrick McCredie, sophomore; Mike Myers, Sophomore; Jimmy Gillan, Junior; Max Thoman-Tedford, Junior; John Wilson, Senior; Ayesha Khan, Senior

             

Ex Oficio: Kenna Cottrill, advisor; Patrice Hall, GA Co-Chair; Katie Orme, GA Co-Chair

 

Guests: 

 

I.                   Matt Kuzio called this meeting to order at 7:00 pm

 

II.                Passage of previous meetings minutes.

 

i. John moved to approve the minutes of November 6th 2006

ii. Seconded by Patrick.

Discussion:

John said that Eric Peters is spelled wrong it should be E-A-R-I-C.

                 iii. Vote: GC

 

   III.         New Business

 

A. GA update

 

Katie Orme said that last meeting was great even though the time wasn’t the best. The next GA meeting is from  3-5pm in J204. There was no resolution passed because Ken Smutney’s resolution was postponed till the next meeting.

 

B. Funding Request

 

  1. Delta Omicron Tau: Formal Dance $62.02

No discussion:

Vote 10-0-1 Amy

 

  1. Gender Equity Club/Mecha/Alas: Diner at La Fonda $85.14

No discussion:

Vote: GC

 

  1. Mecha/Alas: Christmas Meeting: $145.48

Discussion:

Alison asked for clarification on elephant gifts . Jimmy explained they are just not so great gifts. Matt asked to clarify the 2 total amounts. Jimmy explained that one is based on whether the event is cultural or not.

i.   Amy moved to approve the event as not cultural

ii.  Seconded by Max

iii.  Vote: GC

 

  1. KASA: Kollaboration $67.57

No discussion.

Vote: GC

 

  1. Zeta Tau Zeta: City of Angeles Marathon Volunteers $ 32.00

No discussion.

 Vote: GC

 

  1. Rotaract: Trip to New Orleans $1,207.05

Discussion:

Teddy said that the board should vote on this proposal this week. Patrick asked if the club agreed with the current proposal. Jimmy said that they did. Mike Meyers said that because the board is already using it’s spring allocation, they shouldn’t fund this proposal at this percentage, senate should  reduce it. Amy said that they are bringing a lot back and are doing a community service thus senate  should pass this. Andrew said that senate should pass this proposal today and that $1,200 is a decent amount. John said that the board should just add a couple of more dollars to make it $1,250 that was requested. Jimmy said that this number is the result of the algorithmic function and funding 43 more dollars is arbitrary. John said that senate should tell other clubs to fundraise as Rotaract is doing. Teddy said that the component of this proposal in the future will give senators more work to do. Jimmy said that this year they are trying to set up this algorithmic system and estimate a number of 200 people to fund proposals and later make a more intelligent/credible number. Teddy said that they can’t make every club happy so the board shouldn’t start proposals that will involve too much work.

i.   John moved to approve at $1250

ii.   There was no 2nd  and the motion failed.

 

iii.  Andrew moved to pass at the algorithmic system

iv.  Seconded by Rozell

            v.   Vote: GC

 

C. Finance and Public Relations Committee  Update.

 

 Konstantin passed out the new draft of the guidelines for event description.

* The qualification as Cultural: John wants more clarification on the qualification of the cultural event. Ayesha said that this qualification is explaining the entire event. Jimmy said that the word event should be dismissed.

 

*  The qualification as Educational: No comment

 

*  The qualification as Service Event:  Max said to eliminate the ‘s’ at the end of the word ‘result’.

 

*  The qualification for Co-sponsored Event:  Max suggested to change the word ‘development’ and use ‘implementation’ instead.

*  The qualification for Open and advertised: No comment

i.    Amy moved to pass the guidelines.

ii.   Seconded by Jimmy

iii.  Vote: 11-0-1 John

 

Rozell said the club mixer will be changed and the new date is Tuesday November 28th  from 5- 6:30pm. Matt said that event is very close to finals so this might be hard on senators and club representatives that will be participating. Matt asked for clarification on the purpose of the club mixer. Rozell said that it is an opportunity for senators to talk to their clubs and take concerns from them. He also gave the event’s  itinerary. Matt said that personally, the event is very late in the semester and he suggested to use this event as a kick off for next semester. The board agreed to postpone this event till next semester.

 

Patrick asked to get some feedbacks from the Hall Spread event. Alison said that the agenda was too long. Max said that because he was representing senate he only talked about senate and wondered  if he should have talked about ASOC as a whole. Matt said that because the GA only has 2 co-chairs, they are just trying to represent the whole ASOC and makes it a stronger entity rather than separate entities that have strong and weak components. Patrick added  he will send out emails regarding the quad sitting.

 

D. Campus culture

 Alison is still working on the survey and she is almost done. Amy is working on the cooler project. She will send out an email about information on Emmons so senators can send them to their clubs.

Mike Meyers: Checked with the taco trucks and they have insurance so maybe this might finally work. Andrew said that he now has 2 other students on the website committee so he will update the senate when anything new comes up.

 

E.  Scholastic committee.

The DAC( Dean Advisory Committee) has 8 people and next Wednesday they will hold a meeting.

Richard Arrepo will be meeting with John regarding the library. Hopefully they will have the bottom floor of the library open at least until 2 am. Alison said that it is a great project because it is the number 3 on the change list after reading days in the survey. Mike said that he heard the school starts early now because they want to incorporate  more reading days but this is just not happening. Jimmy said that the system was changed from a trimester to semester so the school will have more reading days. Max will talk to Jim Whitney and check on the validity of the statement.

 

V. Reassess

 

Kenna Cottrill passed out the tentative program for reassess. She also talked about the challenge election information and Timeline. Rozell asked if the president could be challenged. Matt said no so did the GA co-chairs. Amy said that people shouldn’t challenge the senators because they were abroad but instead because the senator is not doing his/her job. Jimmy said senate should amend the constitution. Matt said that the board will look over this in reassess.

 

a. General Comments.

 

Teddy is having an information session on EMTS in Weingart 117 from 7-8 pm on Wednesday so if any senator is interested they are welcome to join.

 

Jimmy asked who were suppose to shadow the meeting last week. Ayesha and John but they forgot and Matt also forgot to send a reminder. John and Amy will shadow the meeting this week.

 

Ayesha asked if the senate meeting can be pushed back to 8 pm so she will not have to miss her basketball practices. The board approved to move the meetings to 8 pm from November 20th .

 

Kenna explained that the e-list does have every member of the senate including the chief of staff so every one should be receiving  information.

 

VI.    Adjournment @ 8: 04pm