Senate
 

Agenda

Download WORD document minutes: 11-06-06

Minutes from November 6th, 2006

Associated Students of Occidental College

Senate Meeting

November 6th, 2006

Minutes by Sadia Afolabi

Passed: 11.13.06

 

Attendance:

Matt Kuzio, ASOC President; Alison Dempsey, Campus Wide Senator; Rozell Hodges, Campus Wide Senator; Amy Laslett, Campus Wide Senator; Teddy Zou, Campus Wide Senator; Konstantin Chaykovskiy, 1st year; Andrew DeBlock, 1st year; Patrick McCredie, sophomore; Mike Myers, Sophomore; Jimmy Gillan, Junior; Max Thoman-Tedford, Junior; John Wilson, Senior; Ayesha Khan, Senior

             

Ex Oficio: Kenna Cottrill, advisor; Patrice Hall, GA Co-Chair; Katie Orme, GA Co-Chair

 

Guests: 

 

I.                   Matt Kuzio called this meeting to order at 7:01 pm

 

II.                Passage of previous meetings minutes.

 

Minutes of October 30th 2006

No Discussion

i.       Moved  by Teddy Zou

ii.      Seconded by Max Thoman-Tedford

iii.     Vote GC

Minutes of October 31st 2006

No Discussion

i.       Moved  by Ayesha Khan

ii.      Seconded by Teddy Zou

iii.     Vote GA

 

                                                                    III.                New Business

 

A.          GA Update:
 

Katie Orme said that this week’s meeting time has changed to 3-5 pm due to an exploration of blackness event and they are looking forward to approving resolutions.

 

Resolution I. Dance Production

 

Matt presented this resolution on Dance production. Patrice said that nobody has contacted the GA chairs so far regarding the formation of a committee that will be in charge of this resolution. Teddy expressed  interest in being a member of this committee. Patrice added that she will put him in contact with the author of the proposal.

                i.       Moved by Teddy

   ii.       Seconded by Rozell

  iii.       Vote 11-0-1 Max

 

Resolution II. Occidental College Climate Change Impact.

 

Matt presented this resolution on the climate change impact. He later asked the GA chairs if there is a committee established. Katie Orme said that there is no committee established at this point and the students just need the support of the GA and the Senate. Jimmy Gillian said that the fact that these students are trying to increase student fees is an important issue and this makes it very hard to approve such a resolution. Katie explained that the support of both the GA and the Senate makes this proposal more credible. Patrice said that the senate can not vote down this proposal and take on this project later. Jimmy then said that the senate should work with these students.

                 i.        Jimmy Moved to approve this resolution

                ii.        Seconded by Amy

               iii.        Vote 11-0-1 Konstantin

 

Alison Dempsey mentioned that her committee is already  working on environmental issues thus will be glad to work with these students on the proposal.

 

B.      La Encina Brainstorming Committee.

 

The organizer of the yearbook said that there are concerns about the cost of the yearbook so she was wondering if the senate can form a committee that will help out with the planning of the yearbook and keep the cost low. Patrice said that the GA meeting  will be a better place to get students that are  interested in helping out.

 

C.       Funding Request.

 

a.     Wyse:

Discussion:

 Alison asked why it is at a high percentage. Jimmy said that it is an on-campus event and it is a cultural event. Ayesha said it is a great cause because the club is bringing middle school girls to experience college life and talk about different issues.

            i.      Moved by Ayesha

           ii.      Seconded by Alison

          iii.      Vote: 11-0-1 John.

 

b.     Greek Council: Splatter

Discussion:

Ayesha said that she thought Programming Board was co-sponsoring the event. Matt said no they are not.

           i.       Moved by Ayesha

          ii.       Seconded by Rozell

         iii.       Vote: 11-0-1 Ayesha

 

c. Ceiling News Magazine.

Discussion:

John said that he fully supports this proposal. He also said that the club has strong leadership and the are doing a very good job. He reminded the board that they fund more money for Steez Magazine and will like to see if the board might want to fund them more money for this proposal. Jimmy said that  this will not be a fair and equitable process if the board does so thus the percentage should be kept as it is.

Vote: GC

                                                                                                    

d.   Oxy Global Action.

  No Discussion Vote: GC

 

e.    Oxy Global Action: trip to Warner Bros.

No Discussion Vote: 11-1-0 John. (John voted against this proposal because senate is over budget and this is not the responsibility of the club however the benefits from going to the fundraiser should cover only the transportation costs.)

 

f.    Oxy global action/Gender Equity:

Discussion:

Alison is concerned about clubs getting food to get a larger membership. Matt said that the board will discuss this at recess.

           i.       Moved by Alison

          ii.      Seconded by Rozell

         iii.      Vote 11-1-0 John ( John voted against this proposal because he didn’t want to fund for food for this event because the board didn’t  fund other clubs before.)

 

g.    Oxy Global Action: DWC

 No Discussion Vote: GC

 

h. Yoga Club:

No Discussion Vote: 10-2-0 John and Rozell. (John voted against this proposal because there weren’t enough people at the event and the board need to fund other events with more priority and more attendance).

 

i. Rotaract:

No Discussion

          i.        Teddy moved to fully fund.

         ii.        Seconded by Alison

        iii.        Vote: 9-1-2 Ayesha and Jimmy abstained. John against.( John voted against this proposal because they will receive full funding for their Louisiana trip and other clubs should be prioritize for their events).

 

j. Rotaract: Louisiana trip

Discussion:

Teddy agrees with the new system that will fully check clubs commitment while requesting money from ASOC. Max said that the board might want to be a bit loose about the margin of the attendance. Jimmy said that the board is not voting on any numbers today. He will be contacting the president of the Rotaract club to show them their options and it is up to them to choose the scenario that will work better for them. So far with an unofficial vote taken by Matt, the board is in favor of scenario one that will approve $1091.98 and holds the club more accountable.

 

C.       Finance and public relations

 

Teddy announced that he sent out an email to all club leaders to give them a heads up on the funding request guidelines.

 

Konstantin explained the new guidelines of what constitutes a cultural event. He passed out a copy of the draft of the guidelines and is  accepting any feedback. Mike suggested to change the language on the second line of the 1st sentence. On the second qualification, Jimmy said that the word ‘import’ is vary dangerous and who gets to decide what that word means. Mike said that for the educational qualification may be add a faculty support. Jimmy said that because clubs have advisors, they should sign off on the paper. On the 3rd qualification, Ayesha asked what the word ‘quantifiable’ means and said that sometimes events are dialogues. Jimmy said that the word is not very bad and that he is supportive of the idea maybe another word. Matt said that even the dialogues can be quantified by the number of hours spent. The fourth qualification should have “set up and planning” added to the sentence.

 

 Rozell added that he sent out an email regarding club email addresses so senators should be ready for the club mixer. Patrick said that Hall spread is up coming and senators should be ready as well.

 

D.       Campus Culture Update.

 

Alison said that she has been working on the surveys but it is a lot of work. So if any senator is interested, they should stop by the ASOC office to help out with the data entry  and she will also  send out an email reminder.

 

Amy talked about her cooler project and said that a  lot of the project will be done over the winter break. She also said that she is still waiting on the budget layout from facilities. John asked if in this planning, Amy is thinking about spaces. Amy replied that if the project is done on time, SAC might move in and help with the game tables etc… in the cooler.

 

Ayesha is working with the Career Development Center because they need a lot of help.

 

E.       Scholastic Committee

 

Max said that the deadline for the Dean Advisory Committee was today and they received 8 applicants. Matt asked if the deadline will be extended. Max said no because the committee hit their targeted number. Max also said that after this project,  they will be working on extending the library hours. Patrice suggested that if the library extension is not working due to budget issues, they should advertise the purpose of the Fowler building to students as an alternative site for studies. Max replied that it is not very safe to leave students in the building without any administrative supervision. Jimmy added that the board should first fight for what they  want which currently is the extension of the library hours then think about other alternatives.

 

V. Senate/GA forum

 

A. Funding Visitor Guidelines

 

Matt read the new guidelines for the Senate and said that the board will be working on parliamentary procedures over recess. Patrice asked to know how long will it take for the senate to break a contentious proposal. Matt said that last week, the board made a successful decision in dealing with the issue. Amy said maybe we should add hold a special meeting to the proposal.  Jimmy said that special meeting shouldn’t be a fall back because the board will tend to push back proposal and as students they don’t have enough time. John said that the guidelines should include a power of veto from the president to assure his leadership role. Matt said that it does include it because he will be the one making decisions such as allotting minutes per speaker and such.

 

B. General Comments

                                                                                          

Patrice asked to see by just a show of hands the number of people  that will be attending the GA meeting on Thursday due to the change in time. Patrice said that they change the time in respect to the exploration of blackness and because Eric Peters is the guest and he will be attending the exploration of blackness’ event during that hour.

 

Alison asked if other members will not be attending the November 20th meeting because she will be traveling. The board decided to make that meeting a funding only so there will not be any major action due to thanksgiving.

 

VI. Adjournment @ 8: 30pm