Senate
 

Agenda

Download WORD document minutes: 10-23-06

Minutes from October 23rd, 2006

Associated Students of Occidental College

Senate Meeting

October 23rd, 2006

Minutes by Sadia Afolabi

Passed: 10.30.06

 

Attendance:

Matt Kuzio, ASOC President; Alison Dempsey, Campus Wide Senator; Rozell Hodges, Campus Wide Senator; Amy Laslett, Campus Wide Senator; Teddy Zou, Campus Wide Senator; Konstantin Chaykovskiy, 1st year; Andrew DeBlock, 1st year; Patrick McCredie, sophomore; Mike Myers, Sophomore; Jimmy Gillan, Junior; Max Thoman-Tedford, Junior; John Wilson, Senior; Ayesha Khan, Senior

             

Ex Oficio: Kenna Cottrill, advisor; Patrice Hall, GA Co-Chair; Katie Orme, GA Co-Chair

 

Guests:  Bernie Botz and Ken Smutny

         

I.                   Matt Kuzio called this meeting to order at 7:00 pm

 

II.                Passage of previous meeting minutes.

      a. Minutes of October 9th, 2006.

       John Wilson mentioned some grammatical errors on the second page.

           i.         Alison moved to approve

          ii.         Seconded by Rozell

         iii.         Vote: GC

b. Minutes of October 18th, 2006.

Patrice Hall mentioned that the last name of one of the performers is spelled wrong.

          i.         Alison moved to approve

         ii.        Seconded by Amy

        iii.         Vote: GC

 

    III.          New business

      A.          GA Forum

 Patrice Hall said that GA meetings are very important but they  don’t know how to get students involved. Last week they had a discussion on new residence hall. They are planning to bring Eric Peters in 2 weeks for Greek life. Also, they will be inviting the current Honor Board to meet the student body. Amy asked if the issue of Brown are being discussed? Patrice said yes. Katie Orme said that two weeks ago they mentioned the exploration of blackness and was wondering if it was appropriate. Jimmy said that the GA chairs should be conscious of what kind of statement they are voicing. Matt said that if the senate is discussing an issue that is tied up to the GA then yes otherwise keep the statement for the visitor’s forum. Amy asked for more clarification on the issue. Patrice clarified the reason why she stepped in before the BSA proposal. Amy: said if the statements are related to resolutions then they are valid and if the GA chairs do not voice their opinions on issues like the BSA event often then, it should be fine.

      B.           Funding Request:

 

a. Teddy said that the Greek Council and SAE are reversals. Alison asked what reversal was and Teddy replied that it was money approved by that the club didn’t spend.

 

b. Oxy Global Action:

No Discussion. Vote: GC

 

c.  Fantasiprov:

No discussion Vote:11-0-1 Konstantin

 

d. BSA

 Discussion

John asked what are the other clubs co-sponsoring. Teddy said Mecha/Alas

          i.      Moved by Amy

         ii.      Seconded by Rozell

        iii.      Vote: 11-1-0 John

 

e. J @ oxy:

Discussion:

Alison asked if the funding committee is keeping track of the clubs so these types of proposal won’t happen in the future.

         i.        Moved by Alison

        ii.        Seconded by Amy

       iii.        Vote: GC

 

f. Oxy Global Action:

No Discussion. Vote GC

 

g. Ping Pong Club:

Discussion

Mike asked if it is a club sport. Teddy said no.

         i.        Moved by Rozell

        ii.        Seconded by Alison

       iii.        Vote: 10-0-2 Teddy and Konstantin

 

h. Gender Equity Club:

Discussion:

Amy asked if it is political. Teddy said it is just to get people out to vote. They are non partisan

          i.       Moved by  Amy

         ii.       Seconded by Alison

        iii.        Vote : GC

 

i. History Society:

 No discussion Vote GC

 

j.  BSA :

Discussion:

 John asked  why Programming Board is not planning this event. Kenna Cottrill said that it is a co sponsor event and PB can not request money from senate. Matt said that the board should hold it for more information. Rozell asked why the proposal should be postponed till next week. Matt said for more information from PB.

           i.        Moved by John

          ii.       Seconded by Amy

         iii.       Vote: GC

 

 

k. Mecha/Alas: GC

Discussion:

Jimmy said that there is a concern about the event taste of Oxy because different groups are organizing it so he told them to put in only one proposal.

      i.       Moved by Amy

     ii.       Seconded by Rozell

    iii.       Vote: GC

 

Teddy informed the board that there is  only $102.95 in the budget. Amy said that last year the board combined the funds.

       i.      Jimmy moved to combined Senate funds and Club Allocation

      ii.      Seconded by Amy

     iii.      Vote: GC

 

Teddy also said he regrets funding $7000 for the BSA event last week because there are other upcoming proposals that the board might not be able to fund and the board should have taken more time to review this proposal. And he suggested that the board should take at least two weeks to review large funding proposals as the BSA one. John said that he agrees with the time allocation because it will have been great to talk to their respective constituencies about this event and know if they want to support it.

 

C.       Finance and Public Committee

 

   i. Finance and Public Relations Guidelines

Andrew passed out his report and encouraged every senator to take time to read it. Alison asked if the board wants to participate in Hall spread including 1601 and the Women’s Center. Amy  asked if senators are suppose to be contacting their clubs at this point. Andrew said not until November. Jimmy said there is a signature sheet at the end of the report in order to keep track of senators meeting with their assigned clubs. Rozell suggested to have lunch with clubs that do not hold meetings. Max said that he is not in favor of the signature sheet because it seems like the board is being force to do it. Jimmy said he agrees with the signature because it holds the board members more accountable. Teddy are the club email addresses updated. Kenna said yes.

 

 ii. Further Updates

Rozell: the shirts will be a bit more expensive than expected because of the design on both faces but he will bring a more concrete pricing.

 

D.     Campus Culture Update

Amy passed out her committee’s report. Alison talked about the survey and needs  to get suggestions from the board by Wednesday. Amy met with Dean Avery and Eric Peters regarding the student lounge however, there will not be any major construction this year or early next year because of the master plan. She also said that the administration is willing to invest in this project. She is also working on the pricing of computers, furnitures, etc.. Alison said that she will be glad if the senators can fill out the survey now and return it at the end of the meeting. Amy met with club sports to get some feedback. Ayesha: Patterson field light is taken care of and the lights are on now.  Amy is starting  a campaign about Emmons to let students know what the center has to offer.

 

Community services: Mike is planning  a community service day and get all the community service clubs and Greeks involved.

Student Website: Is open to any suggestions about the current website.

Taco Truck: He tried every different ways but the college does need an insurance liability. John asked which taco truck Mike spoke to. Mike said none so far  but will check on that.

Alternative Energy : He  spoke to students who are trying to use the oil from the market place and the cooler and convert them into bio diesel to fuel for example the Bengal bus and other engines on campus. Jimmy said that the new dorms have the option to be environmentally friendly but will not be due to the cost so this energy awareness will be a huge battle that the committee will face later.

Teddy mentioned that he needs some  help with his projects and Mike volunteered to help.

 

E.       Scholastic Committee.

 

Max: met with dean Avery and they will be having a meeting with about 8-12 students and will talk about academic issues. They developed an application for students that will sit on this committee and wants students from different academic backgrounds. John  said that he will be getting publicity form tomorrow and by the end of the week they should be rolling. Jimmy asked how often will  the committee meet. John:  once a week or bimonthly. Jimmy asked if senators can apply. Max said that the board can decide on this issue. Amy  said that the board should give other students the opportunity to participate because the scholastic committee members are already part of the committee. Alison: the senate is already having two voices so other students should have the opportunity to get involved. Jimmy said that he personally feels very qualified because he is majoring in two sciences and should be able to apply for this committee. Teddy closed the discussion by saying that  the board should appoint the best and most qualified student for the job.

 

F.      Time sheets:

 

Matt passed out the weekly timesheets and suggested that all senators should shadow a funding request  meeting to learn more about the process so when they are interacting with club leaders they can fully explain the process. Max and Mike will be attending this Friday’s meeting

 

IV.    Adjournment @ 7: 53 pm