Senate
 

Agenda

Download WORD document minutes: 10-09-06

Minutes from October 9th, 2006

Associated Students of Occidental College

Senate Meeting

October 9th, 2006

Minutes by Sadia Afolabi

Passed: 10.23.06

 

Attendance:

Matt Kuzio, ASOC President; Alison Dempsey, Campus Wide Senator; Rozell Hodges, Campus Wide Senator; Amy Laslett, Campus Wide Senator; Teddy Zou, Campus Wide Senator; Konstantin Chaykovskiy, 1st year; Andrew DeBlock, 1st year; Patrick McCredie, sophomore; Mike Myers, Sophomore; Jimmy Gillan, Junior; Max Thoman-Tedford, Junior; John Wilson, Senior; Ayesha Khan, Senior

             

Ex Oficio: Kenna Cottrill, advisor; Patrice Hall, GA Co-Chair; Katie Orme, GA Co-Chair

 

Guests:  Sarah Owens, Bernie Botz

        

I.                   Matt Kuzio called this meeting to order at 7:10 pm

 

II.                Passage of previous meetings minutes.

Kenna Cottrill Commented to change the name Patrice Hall to Katie Orme because it was written twice.

Andrew DeBlock added to capitalized the first letter of his last name

i.                     Moved by Amy Laslett

ii.                   Seconded by Alison Dempsey

iii.                 Vote: General Consent

 

III.             Old Business

      A.        Funding Algorithm

 

Jimmy Gillian: passed out Funding Algorithm and explained the way it works. John Wilson asked how to transfer this Algorithmic system to next year’s board. Jimmy replied that it shouldn’t be very hard if the person understands excel. Wilson asked if the person has to be a math major. The answer is no. Matt Kuzio asked for more clarification. Jimmy explained this by using a hypothetical club event proposal. Mike Myers asked if this will be available to the student body? Jimmy thinks this should be discussed by the board because people might want to abuse the system. Max Thoman-Tedford asked about what to do  if people do manipulate the system. Jimmy: it’s to their benefit to be as honest because inflating a proposal would not guarantee the funding. Patrice Hall asked if there would there be any adjustment for clubs that cannot find any other means to fund their event. Jimmy replied that it is certainly not fair but this is the percentage system and it is being used to create a uniform system.

 

B. Funding guidelines.

Jimmy: passed out the new funding guidelines and also mentioned that they will be online. He explained that they used the guidelines from last year and added the algorithmic system to it. Patrick McCredie added that there will be a weight system tide to events for example on campus events will have more funding than off-campus ones. John Wilson asked how will the funding system for transportation work for example for seniors whose events are often off-campus. Jimmy said that there is no discrimination against the seniors but the priority is for on-campus events. Alison asked to know how funding works  if an event never happened. Teddy Zou said that the funds stay in the budget.

        i.     Moved by Rozell Hodges

       ii.     2nd  by Teddy

      iii.     Vote: GC

 

IV. New Business

  1. GA Forum

Patrice Hall: had a meeting with Dean Avery, Eric Peters, BSA President Kenjus Watson and Ryan Bowen regarding the exploration of Blackness on campus. There will be a funding request and she is putting a positive recommendation because not only the events are very educational but also enriching.

Katie Orme said that the last GA meeting was successful and Mr. Sekou Jones from Emmons was present.

  1. Funding Request

Amy added a quick note reminding all senators to be careful about biases while approving funding.

 

AMSA: Legist. Affairs. Lead. Ins.

Discussion

Sarah Owens Club representative.

Amy: How will the funding benefit the oxy community or the club membership? Sarah explained that the club is required to only send one member and that the conference allows only one representative from each chapter. She said that the conference is about learning how to write policy and campaign letters etc… She added that she will bring a folder that will be available to all students for reference. Teddy added that the second conference will be a training clinic where students will be doing diabetes testing then asked what is the membership of the Club. Sarah answered that on the national level, there are about 45 members at the last meeting they had 60 including old members.  

Sarah also explained how the membership money is attributed. Jimmy explained the algorithm process of this proposal to the board. Amy thinks this is an educational event thus should be funded at the educational percentage. John Wilson thinks it is not. It is more of a political training. Amy explained that even though  it is an advocacy training and it is not training students to advocate for a specific proposition.

            i.         Teddy moved to fund the event as educational.

           ii.         Seconded by Amy

          iii.         Vote: 10-0-2 Jimmy and Konstantin Chaykovskiy.

          iv.         Patrick moved to fund at $75.00

           v.         Seconded by Amy

          vi.         Vote: 5-6-1 motion failed

         vii.         Amy moved to fund at $103.60

        viii.         Seconded by Alison

        ix.          Vote: 7-4-1 motion failed

Amy said that even if this funding might be setting a precedent, the board still has the authority to vote for or against it. The club representative will be bringing back a lot of information to the oxy campus. Mike Meyers said it is not fair to fund only one person. John Wilson said that he checked on the website and was wondering if the national chapter have funding for members for their conferences. Sarah answered that the chapter do fund some events on the national level.

       x.          Motion to fund at $ 103.60

      xi.          Seconded by Andrew

     xii.          Vote 7-4-1 failed

Matt reminded the board that this will be the last vote on this funding.

xiii.          Motion to fund at $103.60

xiv.         Seconded by Rozell

 xv.         Vote: 11-0-1 Jimmy.

 

 a.  AMSA: ARC Conference

No Discussion

          i.      Moved by Amy

         ii.      Seconded by Rozell

        iii.      Vote: 10-2-0 Jimmy and Patrick

 

b. Oxy Tigers Aids Walk Team: AIDS Walk

No Discussion

         i.       Moved by Alison

        ii.       Seconded by Rozell

       iii.       Vote: GC

 

c. International Students Organization: Knotts Scary Farm

No Discussion

        i.         Moved by Amy

       ii.         Seconded by Jimmy

      iii.         Vote: 11-1-0 Max.

 

d. QSA: Coming out Week

Discussion

Amy asked if the club went to the Remsen Bird office. Teddy did not ask the club.

       i.      Amy moved to postpone until next week.

      ii.      Seconded by Alison

     iii.      Vote: GC

 

e. Global Affairs: Moving Pres.

No Discussion

      i.       Moved by Teddy

     ii.       Seconded by Amy

    iii.       Vote: 11-0-1 Ayesha

 

f. Steez magazine:  Publishing 4 issues

Discussion

Teddy said that there 3 more magazines for the semester. Patrick asked if this funding is for publication fees only. Amy answered yes and added the magazine also use other departments for funding as well. John said that  from his personal observation the magazine is not been picked up very quickly.

              i.         Ayesha moved to approve.

             ii.         Seconded by Amy

            iii.         Vote 10-1-1 John, Konstantin Chaykovskiy

 

g. Salsa Dance Club:

Discussion

 

Mike Meyers asked what are the qualifications for this event because the percentage is high. Teddy answered that it is open to all students and it is an on campus event. Also Teddy added that it is a weekly event.

            i.     Amy move to approve weekly.

           ii.     Seconded by Alison

          iii.     vote: 10-0-2: Teddy, John

 

h. AMSA: Dinner with Doc.

No Discussion

           i.    Teddy moved to approve

          ii.    Seconded by Rozell

         iii.    Vote: 10-2-0 john and Konstantin Chaykovskiy.

 

i. Oxy Christian Fellowship: Men’s Fall Retreat.

Discussion

Kenna Cottrill: the event has not been approved yet by the religious life.

         i.         Amy moved to postpone until next week.

        ii.         Seconded by  Teddy

       iii.         Vote: GC

 

j. Oxy Engaged: Neighborhood BBQ (2)

 No Discussion

         i.      Amy moved to club allocation

        ii.      Seconded by Teddy

       iii.      Vote GC

 

k. Oxy Engaged:  Neighborhood BBQ (1)

No Discussion

Vote: 11-0-1 Ayesha

 

l. Greek Council: BBQ & Kick Ball

No Discussion

Vote: 11-0-2 Ayesha and Konstantin

 

m. Project Safe:

Discussion:

Kenna: ASOC in the past had not fund departments. Amy believes the proposal should be table until next week to check if they have gone to Remsen Bird or if this event is in their Budget.

          i.         Amy move to postpone till next week.

         ii.         Alison seconded

        iii.         Vote:  11-0-1 Rozell

 

n. First Nation:

Discussion

Amy suggests to postpone until next week to check on Remsen Bird. Teddy asked if the speakers are funded fully or not. Kenna replied that usually, they are fully funded but she will check. John asked if the board should not fund the publicity now. Matt said that the event is not time sensitive thus can wait till next week.

 

  1. Finance and public relations:

Get the names from Matt: bring concerns and suggestions to the senate for discussion.

 

  1. Campus Culture

      Alison is still  working on the quotes. Amy met with  Dean Avery regarding student lounge

Max: Met with the Associate Deans and the Dean of the college on how they think the format should be.

 

  1. Scholastic committee. No report

 

  1. Timesheets:

   Matt Kuzio handed out timesheets to all senators and explained how to report the amount of                 their time that they put into ASOC.

 

VI. Adjournment @ 8:28 pm