Senate
 

Agenda

Download WORD document minutes: 10-2-06

Minutes from October 2nd, 2006

Associated Students of Occidental College

Senate Meeting

October 2, 2006

Minutes by Sadia Afolabi

Passed: 10.9.06

 

Attendance:

Matt Kuzio, ASOC President; Alison Dempsey, Campus Wide Senator; Rozell Hodges, Campus Wide Senator; Amy Laslett, Campus Wide Senator; Teddy Zou, Campus Wide Senator; Konstantin Chaykovskiy, 1st year; Andrew DeBlock, 1st year; Patrick McCredie, sophomore; Mike Myers, Sophomore; Jimmy Gillan, Junior; Max Thoman-Tedford, Junior; John Wilson, Senior; Ayesha Khan, Senior

             

Ex Oficio: Kenna Cottrill, advisor; Patrice Hall, GA Co-Chair; Katie Orme, GA Co-Chair

 

Guests:  Bernie Botz

 

I.                   Matt Kuzio called this meeting to order at 7:00 pm

 

II.                Passage of previous meetings minutes.

i.                    Moved by Jimmy Gillan

ii.                  Seconded by Alison Dempsey

iii.                Vote: General Consent

 

III.             Old Business

 

  1. Funding Guidelines

 

Jimmy was concerned about whether the funding guidelines should be released online or not. Ayesha’s question was on the time limit.  Jimmy responded that the limit might be 12 days. Amy believes it should be 12 days. Teddy mentioned there should be a deadline in the guidelines for 12 days. John was concerned about how it will affect community events funding.  Jimmy replied that the funding committee discussed this at their meeting.

 

IV. New Business

 

  1. GA Forum

 

Patrice Hall and Katie Orme said that the last meeting was well attended and that President Prager was present. This week they will be having Mr. Sekou Jones from Emmons Health Center to discuss health issues. Also at the next meeting, the student services bylaws will be discussed. With the rest of the time there will be an open forum. Katie asked the senators for feedback and Jimmy Gillan said that the meeting was good. Matt Kuzio ASOC president said that each senator should bring 2 friends to the GA meetings.

 

  1. Funding  Requests

 

    1. Rotaract Club:

             Discussion:

Alison was concerned about the reason why the club is only getting 65% for funding even though they were asking for transportation. Teddy answered that it was the percentage funding system. Jimmy said that the committee is looking into changing funding for transportation. Amy added that last year’s funding for vans was 100% Matt asked if the 100% funding for vans included trip to out of state. Amy said it did not include out of state trips. Matt suggested that they should think about changing that. Amy said they shouldn’t put a cap on transportation numbers. Alison said that she is not on the funding committee but thinks they should reconsider this proposal. Jimmy said to fund this proposal.

i.                    Moved by Jimmy

ii.                  Seconded by Alison

iii.                Vote: 11-0-1 Jimmy abstained

 

    1. Hellenic Organization:

No discussion.  Vote: General consent

 

    1. AMSA:

 

Discussion:

Amy asked what the money is being used for. Teddy answered that it is for Registration. Amy wanted to know how this event helps Oxy community. It seems that it is a personal benefit. Matt asked if they are funding individual events. Teddy said the club didn’t mention the fact of sharing this experience with the oxy community.

iv.                Teddy proposed to postpone until next week Teddy

v.                  Seconded by Jimmy

vi.                Vote: General Consent

 

    1. Oxy dance Team: Dance Camp

No discussion 11-0-1 Ayesha Khan abstained

 

    1. Oxy dance team: Team Uniform

Discussion

Alison suggested that for the team uniform, this should be uniforms that will be passed on from year to year. Amy said that they should make sure it gets done that way.

i.              Moved by Amy

ii.                  Seconded by Alison

iii.                Vote: 10-2-0 Ayesha and John opposed.

 

    1. MEChA/ALAS

No Discussion. Vote: General Consent

 

      f. Oxy Christian Fellowship

 No discussion. Vote 09-1-2 John opposed. Ayesha and Konstantin abstained

    

 g. Oxy Christian Fellowship

No discussion 09-3-0: Ayesha, Mike, and Konstantin opposed

 

      h. Greek Council

Discussion

Alison asked why the food is so expensive. Teddy replied that he saw the receipt and the price is accurate. Vote 9-0-3 Rozell, Ayesha and Mike abstained

    

i. Greek Council

No discussion. Vote 10-0-2: Jimmy and Konstantin abstained

 

     j. Oxy Global Action

No discussion Vote: General Consent

    

k. Oxy Global Action: Midnight Mission

No discussion. Vote: General Consent

 

    l. Oxy Poker Club:

Discussion

Mike asked why they have to buy poker chips. Teddy said it is a new club. Alison attached a recommendation that we are supporting them but not for next year. Teddy: next year if the funding request comes up just tell them. Kenna: ASOC should keep track of what items they are approving in order to make sure they don’t purchase the same things over and over. Jimmy asked if the club loses equipments. Kenna replied that club members should be reliable and we can create a contract and she can help.

Patrick and Andrew were concerned about the process of keeping track because ASOC is funding only part of the proposal.

Vote: 8-3-1.  Andrew abstained. Konstantin, Mike and Ayesha opposed.

 

m.      SAE:

Discussion:

Alison asked why the club is asking $110 for decoration. Teddy said he can put it on hold if the board wants him to check on this. Max noted that the club will bring a receipt anyways. Teddy added that there are no details about the funding request. Matt said that as long as we are following the percentage it should be fine.

Vote: 6-3-3 Failed

 

Amy asked what the board should do if funding fails. How do they explain it to the club?

Teddy informed the board that the event is this week thus time sensitive. Rozell asked if the board decides to lower the percent, he will vote differently. Teddy added that the proposal can be postponed to a later meeting if the board wants.

i.                    Amy moved to approve the 50 dollars toward refreshments.

ii.                  Seconded by Andrew

iii.                Vote: 9-0-3 Ayesha, Jimmy and Patrick abstained.

* Jimmy noted that the funding system is being remodeled so the board should understand.

 

n. Gender Equity: 

No discussion. Vote: General Consent

 

o. Gender Equity:

No discussion. Vote: General Consent

 

         p. MEChA/ALAS:

No discussion. Vote: General Consent

 

                     q. KASA:

No discussion. Vote: General Consent

 

r.        Oxy Tigers AIDS Walk Team:

Discussion:

John asked if Senate should fund transportation at a 100%? Matt said that the See’s candy funds should be subject to percentage requirement. Jimmy explained that more funding lowers the percentage of the total amount requested. Teddy explained how the funding committee broke down the funding and so far they have spent 14% of the total budget. Matt added that the event will be held on the 15th.

 

i.                    Amy moved to postpone till next week.

ii.                  Seconded by Alison

iii.                Vote: General Consent.

 

s.       SAE: money for the Oasis

Discussion:

Teddy explained that there was a verbal consent for the Oasis dance and SAE agreed on paying $ 2000 and Programming Board $ 6000. PB paid for the total amount and this is a reimbursement. Rozell added that PB was supposed to pay for the total cost of the event.

Teddy corrected that at the meeting there was an agreement that the cost was $8000 that should be shared by both entities. Max wanted to clarify if the board is giving money to SAE to pay PB. Teddy agreed. Jimmy added more clarification; PB paid for the event and the money will be paid to SAE and reimbursed to PB. Teddy explained to the board that they might have to deal with these issues this year because clubs work with PB. Max asked the funding committee if the board can have a formal contract on this. Jimmy suggested to all senators to email their comments, concerns and issues via email before the next meeting.

Vote: 11-0-1 Rozell abstained.

 

 

         C. Sports Club Funding Process:

            Current situation:

Clubs Sports organizations have complained about the funding processes and the inequity in the distribution of funds.  In addition, club sports organizations have also complained about allocation of field space, support from administrative departments, and Athletic training support.

Discussion:                 

Max asked who makes up the council. Matt replied that it is the president of all sports clubs. Amy read the draft and asked if the ASOC funding guidelines is not applicable. (Page 5) Andrew also has a concern about page 6 item C. Jimmy said that this Item C should clarify what the “appropriate Office of Student life” means. Jimmy: there are a lot of typos in the document. Matt: item B stated that the doc will be reviewed by the Associate Dean of Students  so there will be corrections. Jimmy asked if this is the creation of a sub-government. Matt: they will be giving advice with the help of the Associate Dean of Students  and the Athletic department. They will not be in charge of the council this is just an allocation of money. Last year it was raised from $ 14,000 to $ 19,000. Alison asked what exactly they are voting on. Matt replied that it is the transfer of money. Konstantin asked if tournament fees were to come from their budgets. Matt answered yes. Alison asked if ASOC will still participated in any decision making and why the senators were reading the guidelines. Matt answered that it is to understand the process and also if they do not agree with the guidelines they do not have to transfer the money. Amy suggested that if there are any concerns or questions, to talk to her because she will be meeting with the head of the department this Friday. John asked how do they categorize club sports and club—athletics. Amy answered that club sports are registered in a much more organized way and they participate in greater athletics compare to for example the hiking club. Jimmy agrees with this process of club sports because of what they are doing but they do need to clarify the process with Earic Peters. Matt they are just looking for how to make this process a little bit better.

i.                    Amy moved

ii.                  Rozell Seconded

iii.                Vote: GC

 

D.     Finance and Public relations committee

 

i.                    T-Shirts and Price estimates:

Rozell suggested to Matt to use his discretionary money to fund this proposal and each board member will pay the $10.

 

ii.                  Hall spread/club reps

Patrick informed the senate about the accomplishments of the Residence Hall Association. He took students concerns and grievances. He suggested that senators should go to hall spreads and inform the student body. Amy asked if this will be once a month. Patrick answered yes. Kenna clarified that it is not the RHA that plans the hall spread but Hall coordinators.

 

iii.     ASOC Calendar

Teddy broke down the cost of the calendars to the board.  Mike was concerned about the quantity because he thinks that if the board orders too many, students will not use them even though it will be free.

 

iii.                Quad sitting

Rozell suggested making posters of the board and displaying it in the quad and having 2 senators per day in the quad on Mondays and Wednesdays. Amy thinks it will be better if it was once a week on a Wednesday. Rozell agreed on the one day idea. Konstantin asked if it will be a group picture or individual. He also volunteered to be in charge of taking the pictures.

 

E.     Campus Culture Update

 

 Alison met with her committee and they need the input of other senators for their opinions. Amy wants to get 2 quotes from students about the atmosphere of the school and what their expectations are and also she will appreciate any input from other senators.

 

Ayesha said that much cannot be done about the Patterson Field unless there is an administrative input. Also she will be meeting with administrators along with Amy.

 

Andrew asked Senators to share their concerns about the Student homepage via email because he will be meeting with Pamela.

 

Mike met with the Greek department on the Taco Truck on campus issue. This will not be possible because of insurance policy issue that might cost 1 million dollars and other issues such as living wages etc….

 

F.      Scholastic committee
 
i.          Study abroad appointee: Katharine Hagen (this is the correct spelling)
ii.         Max said that the committee’s next step is to meet with the Dean of the College


 

G.    EMT program

 

Teddy: Passed out a report on his program (student emergency service) and how the program works.

Has a funding proposal: (4,000$ to cover medical supplies, uniforms, training costs)

Alison asked how other schools set up their budget and organization. Teddy said that he checked with other schools and wants to make this a student services responsibility. After 75 hours students can earn an internship credit. Matt asked if the $ 4,000 will be coming from ASOC. Teddy suggested from Dean Avery’s budget, Susan Prager has a strong interest in this and will be able to support and ASOC’s funds as well.

 

H.    Reassess Date:

 

Kenna said that the date so far is November 18th. She will be sending more information via email in the next few days.

 

V. Adjournment @ 8: 40 pm