Senate
 

Agenda

 

 

Download WORD document minutes: 02-20-07

Minutes from February 20th, 2007

Associated Students of Occidental College

Senate Meeting

February 20Th, 2007

Minutes by Sadia Afolabi

Passed: 02.27.07

 

Attendance:

Matt Kuzio, ASOC President; Alison Dempsey, Campus Wide Senator; Rozell Hodges, Campus Wide Senator; Amy Laslett, Campus Wide Senator; Teddy Zou, Campus Wide Senator; Konstantin Chaykovskiy, 1st year; Andrew DeBlock, 1st year; Patrick McCredie, sophomore; Mike Myers, Sophomore*; Jimmy Gillan, Junior; Max Thoman-Tedford, Junior; John Wilson, Senior; Caroline Kim, Senior

             

Ex Oficio: Kenna Cottrill, advisor; Spencer Jemelka, GA Co-Chair; Katie Orme, GA Co-Chair

 

* Absent

 

I.  Matt Kuzio called the meeting to order at 7:15 pm.

 

II.  Passage of the previous meeting

 

             a. Minutes of the 02/13/07

 

          i.  Rozell Hodges moved to pass the minutes 

         ii.  Seconded by Max Thoman-Tedford

        iii.  Vote: 9-0-0

 

III.  New Business:

 

  1. GA Update

 

Spencer said that tonight he and a couple of other senators will be  going to hall spread to get the word out about ASOC.

Katie asked the scholastic committee about the new proposal she is working on. They  say they didn’t get a chance to look through it yet but will want to meet with her sometimes this week to discuss the proposal.

 

  1. Funding Request

 

Matt asked the senate to get ideas regarding a possible funding proposal for the O magazine that is often distributed during orientation week.  Jimmy said that it is a very important proposal and it should be discussed.  Rozell said that another idea will be to give it to the RAs to give it at key sign up. Andrew said that it was very useful for him as a freshman.

 

  1. Mecha/Alas: Semana de la Raza $ 1,700

 

Cesar Serrano a club rep. explained the event. He said that it is a long standing event at Oxy and it is aimed to express the issues pertaining to Latino communities and to bring awareness to Oxy students. He also said that a big part of the money is going toward speakers. He said that because of the shortage of money while planning the event, they are arranging for some speakers to  come in for free.

 

 Caroline Kim asked if the money for the speaker Rigorberta Menchu is not secured yet. Jimmy asked if they went to Remsen Bird for funding. Serrano  said that the money requested from Remsen Bird is going toward another speaker. Jimmy asked why. He replied that because the total amount for speakers  is not completely fixed yet. Caroline said that because Rigoberta Menchu is such a high profile, she is a presidential candidate, there might be other costs involved such as diplomatic or security thus they should seek funding from President Prager or Dean Avery.

Teddy explained the remaining balance for the semester if every proposal is approved today, the balance will be $ 683.10 per week.

 

The senate looked at other options such as funding this proposal at 50% and leaving the senate budget at $588. 45 per week. Serrano said that because all the big events such as the graduations have already turned in there proposals, there are chances that the new weekly allotment might be enough till the end of the semester so it is up to the board to decide. Matt remembered the senators that there is about $5,000 unallocated.

 

John asked why the proposal is being funded at 50%. Rozell said that every other proposal is around this percentage. Amy asked if the algorithm had 33%. Teddy said no because the proposal doesn’t fit in to the algorithm system.

 

Teddy said that the best idea will be to table the proposal again in order to get Remsen Bird’s contribution. Jimmy said that if the proposal is tabled,  will it now consider the cost of Rigorberta Menchu which is about $10,000? Teddy said it will not.

 

i.     John moved to table until next week

ii.    Caroline seconded

iii.   Vote: 10-0-0

 

  1. The Occidental Review: Arts and Lit. Magazine $335.00

 

Teddy explained that this proposal has requested money before. Allison Reed the co-editor of the magazine explained the new proposal. She said that because the magazine comes out only once a year, they had an idea of improving the aesthetic of the magazine and have color covers. They will also be going to the theater and music department to get more student involved in this project.

 

John asked why they are printing 50 extra copies and why there is a 700 attendance to the proposal.

 Teddy said that it is a fictive number so the proposal will fit into the algorithmic system.. Amy asked if the senate approved only a percentage how will this affect the production of the magazine. She replied that they will only do a certain number of color covers magazines that the money will cover.

 

Andrew asked why is the committee reconsidering the same proposal twice. Teddy said that it is because the senate is not properly informing the student body about coming back for funding for the same proposal. And also because of the algorithmic system it’s hard for students to carry out event. Jimmy said that he apologized for not having enough money but the algorithmic system is a way to be fair to the entire student body.

 

John asked if the Occidental Review is part of the ECLS department and how much money is the department contributing. She said that the department doesn’t have money and in the past, they have received money from the dean and the ASOC, this year they are receiving $200 less from the ASOC. 

 

i. Caroline moved to approve the proposal at $355.00

ii. There was no second thus the motion failed.

 

Max asked if it was our fault for not considering the whole proposal at first. Teddy replied that no.

 

i.   Andrew moved not to fund the proposal.

ii.  Seconded by Konstantin

iii.  Vote: 9-0-1 Caroline

 

   c.   Gender Equity : Tracy Taylor $ 86.29

Vote: GC

 

    d. Fantastic Prov: Keck Show $118.31

Vote: GC

 

    e. Fantastic Prov: $55.33

Vote: GC

 

    f. Rebirth: Rebirth week: $788.01

Rozell asked if they went to Remsen bird for funding. Teddy replied that they did.

Vote: 9-0-1 Andrew

 

Teddy said that the senate should vote on moving money from Operating expenses fund to senate budget. Jimmy said that there is no urgent need to move money around today. He said that  Senate might just move an arbitrary money if they did it today. It is better to wait until next meeting when the big events are proposed.

 

Max asked how the accounts matter because the senate will spent this money anyway. Amy said that certain events are better off if the senate fund them through the operating expenses fund such as community service day or the Occidental Agency.  

 

Teddy said that he spoke to Gabriela regarding certain clubs that received money but didn’t use it last semester. Senate needs to vote on  whether  the money  should flow back into ASOC budget or let the club use the money when they are ready to. He gave the example of two clubs that haven’t used their  allotted money. The Yoga club and the Ceiling Magazine.

 

i.     Amy moved to Keep the money in operating expenses

ii.    Seconded by Allison

iii.   Vote: GC

 

C.     Campus Culture Update:

 

Amy said that the cooler’s project is still the same as last week. She is meeting with club sports regarding their funding.

 

D.     Scholastic Committee:

 

Max said that the Dean advisory meeting was supposed to be scheduled this week but the Dean pushed it back. They are also working on the Reading days issues.

 

John said that he is working on the library being open 24 hours.

 

Matt presented Mike Myers community service day proposal. It is about $1,070.

i.   Amy moved to approve this proposal through senate discretionary funds.

ii.  Seconded by Allison

iii.  Vote: GC

 

IV. Senate/GA forum

 

    a. Comments

 

Caroline updated the senate regarding the graduations. She met with President Prager regarding funding and she thinks that it will work out because Prager was the one who approached the Latino grad to secure more money.

 

Konstantin said that he will be working with Patrick on the year book review.

 

 

V. Adjournment

 

i.   Konstantin moved to adjourn @ 8: 12pm

ii.  Seconded by Caroline

iii.  Vote: GC