Senate
 

• Minutes

Agenda

• Meeting Agenda Sept. 25^th 2006
   

  Meeting Chair: Matthew Kuzio

  Meeting Guests: Student Service Managers

   

  I. Call to order 7:00pm

  
  II. Passage of previous meetings minutes (2 minutes)

  
  III. Old Business
  - Senate House Rules (5 minutes)
  - Senate Expectations (5 minutes)
  - Student Service Bylaws (18 minutes)
  - Budget Revision (5 minutes)

  
  IV. New Business
  

  - GA Forum (5 minutes)

  - Committee Updates

  - Finance and Public Relations Committee (22 minutes)

  - RHA transfer of Funds

  - Sports Club Funding Process

  - Funding Guidelines

  - Funding Request Form
  

  - Campus Culture Update Committee (6 minutes)
  - Scholastic Committee (6 minutes)

  
  V. Guest Forum (2 minutes)

  Matt will address Guest Guidelines

  
  VI. Close Meeting

  Target time: 8:21pm

   

 

 

Download WORD document minutes: 9-25-06

Minutes from September 25th, 2006

 

Associated Students of Occidental College

Senate Meeting Summary

September 25, 2006

Passed: October 2nd, 2006

Minutes by Kenna Cottrill

 

Attendance: Rozell Hodges, Ayesha Khan, Matt Kuzio, Mike Myers, Alison Dempsey, John Wilson, Konstantin Chaykovskiy, Andrew DeBlock, Teddy Zou, Max Thoman-Tedford, Jimmy Gillan, Amy Laslett, Patrick McCredie

Ex Oficio: Kenna Cottrill, advisor; Katie Orme, GA Co-Chair.

I. Called to order at 7:00 PM. 

II. Passage of previous meeting’s minutes. Passed 11-0-1.  Patrick McCredie abstained. 

III. Old Business

a.     Senate House Rules.  PASSED. 12-0-0.

b.     Senate Expectations signed

c.     Conflict of Interest Guidelines.  PASSED. 12-0-0.

·        Discussion on Senators not voting for their own funding requests. 

d.      Student Services By-Laws Discussion

·        Student Services can eliminate a department because they may have unique insight.   

·        Any part of the ASOC can request for creation or elimination.

·        Definition of data was unclear.  Managers were asked to clarify.

·        Definition of data collection methods was unclear.  Managers were asked to clarify.

·        Amending by-laws thought to be too difficult.  However these by-laws are consistent with other by-laws.

·        Concern over ability to falsify data.

·        Definition of 25% of which students needed.

·        Suggestion that Student Services Managers should collaborate with data collection. 

·        Definition of “representative” was unclear.  Managers were asked to clarify.

·        Term of employment was unclear.  Managers were asked to clarify.

·        Clarification on the Honor Code provided.

·        Definition of “inappropriate behaviors” was unclear.  Managers were asked to clarify.

·        By-laws were not passed in order to allow for revisions to be made.  Managers will present changes to General Assembly and then will come back to Senate. 

e.       Budget Revision. PASSED. 11-0-1. Max Thoman-Tedford abstained.

·        Finance Assistant Salary needs to be increased by $800, as per Gabriela Niculescu, ASOC Finance Manager.

·        Disneyland Ticket Sales needs to be included, as per Gabriela Niculescu, ASOC Finance Manager.

·        Disneyland Ticket Sales will be projected at $800, thus balancing the budget. 

IV. New Business

a.       GA Forum:  Katie Orme thanked everyone for being there.  President Prager is the next meeting.  Student Study Abroad Committee is meeting with President Prager, Susan Popko, Eric Frank, and Mickey McDonald this week.

b.      Committee Updates

1.      Finance and Public Relations Committee

i.         RHA Transfer of Funds.  PASSED.  12-0-0

·        Transfer $7,388 to RHA to ensure they have enough money for all Residence Life programming.

·        Leaves $50,119 for Senate to allocate, which is about $4,000 more than last year.

ii.       Sports Club Funding: No new information.

iii.      Funding Guidelines

·        There are priorities for funding are: On campus; Cultural Education; Community Service; Inter-Club Event

·        Funding will be based on an algorithm which will provide a sliding scale.

iv.     Funding Request Form

·        Suggestions made and added.  New funding form will be voted on next week.

v.       Other topics

·        Discussion of a calendar promoting ASOC

·        T-shirts for ASOC.

2.      Campus Culture Update Committee

·        Survey: Formatting questions for an all-student survey about Senate.

·        Cooler/SAC: Met with Earic Peters about last year’s plans and blueprints.  Encouraged to ask students about what effect a student lounge/union would have on campus climate and safety. 

·        Event Planning/Catering Policy: Met with Amy Munoz to pick up from last year’s work. 

·        Alcohol Policy: Will meet with Devon Puglia who worked on a reform outline last year, will also meet with Jonathan O’Brien. 

·        Class Events: Beginning the brainstorming process.  Campus Wide Senators are responsible for inter-class events.

·        Department Representatives: Contacted various departments to introduce selves.

·        Community Service Day: Brainstorming ideas for an all Oxy Community Service Day.  More details to come.

·        Small Projects: Card Swipe System: New residence hall will have card swipe access.  2-3 halls per year will be changed over. 

·        Small Projects: Patterson Field Lights: Clarification about who to talk to about the lights.

·        Small Projects: Taco Truck: Tabled until later date.

3.      Scholastic Committee

·        Working on interviews for Off Campus Study Committee Student Representative.  Will be completed by Friday. 

·        Will begin working on Dean’s Advisory Committee appointments. 

·        Faculty Handbook now available on-line for everyone.  It can be accessed from the Oxy homepage: Administrationà Dean of College à Faculty Handbook.

V. Meeting adjourned at 8:10 PM by Matt Kuzio.