OCCIDENTAL COLLEGE POLICY
ON CATERED EVENTS
Food events held on the
campus must fall into one of the following categories:
1. SELF-CATERED: Food
and beverage served at a self-catered event consists of either
“pot-luck” items contributed by a number of individuals, or is
prepared by a member or members of the Occidental community.
Profits, if any, are to benefit the campus or its sponsored
causes. Self-catered events are not permitted at events at
which members of the external community (excluding family
members of students) are in attendance, or in the Johnson
Student Center dining & meeting rooms, or the Guest House.
2. OFF-CAMPUS CATERED:
Members of the internal campus community may purchase food
and beverage off campus & bring them into campus facilities,
except the Johnson Student Center dining & meeting rooms & the
Guest House. Profits, if any, are to benefit the campus or its
sponsored causes. Off-campus catered events are not permitted if
members of the external community (excluding family members of
students) are in attendance.
3. CATERED BY CAMPUS DINING:
The Department of Campus Dining at Occidental College has
primary catering rights on the campus. Campus Dining will
provide catering to campus departments & outside groups granted
the use of campus facilities, providing proper notification &
communication has been established. A catering menu, which
includes a price list, is published annually & is available from
the Campus Dining office. Special requests will be discussed
individually.
4. WEDDINGS AND OTHER
PRIVATE SOCIAL EVENTS: All weddings & private social events
hosted by members of the campus community or outside clients
must be catered by Campus Dining.
5. OUTSIDE CATERERS:
Under certain guidelines, departments may be permitted to
contract the services of an outside caterer. Applications for
the use of an outside caterer are to be submitted to the
Associate VP for Hospitality Services at least 6 weeks in
advance of the scheduled event. If the application is approved,
the following criteria must be met:
A.
Outside caterers must provide liability insurance
in the amount of $1,000,000 naming the College as
additionally insured to the Associate VP for
Hospitality Services at least 2 weeks prior to
the event.
B.
Outside caterers are not permitted in the Johnson
Student Center dining or meeting rooms, the Guest
House & the Samuelson Pavilion.
C. Outside caterers may be excluded based upon
negative past performance.
Bar service on campus must
fall into one of the following categories:
1. BAR SERVICE BY CAMPUS
DINING: The Department of Campus Dining at Occidental
College has first right of refusal to provide bar service at all
events it caters. In the case of a cash bar, Campus Dining will
not sell the alcohol. The hosting group may collect cash in
exchange for drink tickets to be redeemed with Campus Dining. A
one day alcohol sales permit must be obtained from the
Department of Alcoholic Beverage Control by the hosting group.
2. OUTSIDE BAR SERVICE -
CATERED EVENTS: If Campus Dining exercises its right of
refusal to provide bar service at a catered event, an outside
bar service company may be contracted under certain guidelines.
The following criteria must be met:
A. The bar service company must provide
liability
insurance in the amount of $1,000,000 naming the
College as additionally insured to the Associate
VP for
Hospitality Services at least 2 weeks prior to
the event.
B.
The bar service company must meet with Campus
Dining for coordination purposes.
C. Bar service companies may be excluded
based upon
negative past performance.
3. OUTSIDE BAR SERVICE –
STUDENT EVENTS: Campus Dining will not provide bar service
for student events. Student groups wishing to provide hosted or
cash bar service should contact the Office of Student Life for
information.
A member of the internal
campus community may apply to the Associate VP for Hospitality
Services for an exception to the Catering Policy. Applications
must be submitted at least 6 weeks in advance of the scheduled
event.
Off-campus groups (including
those sponsored by on-campus entities) who use campus facilities
must use the services, food & beverages of Occidental College
Campus Dining. Groups with contracts for filming on campus are
exempt.
See Campus Dining for more
information:
http://departments.oxy.edu/dining/Catering.html
