Funding
Information

• Funding 101
• FUNDING Guidelines
• CHECK REQUEST Info.
• SAMPLE Budget
• ASOC Finance Office
• I have money...what next?

Forms

• ASOC Senate Funding Request form
• CHECK REQUEST FORM
•  Petty Cash Form

2007-2008 ASOC Funding Guidelines

Download Guidelines: 2007-2008 ASOC Funding Guidelines

 

Funding Information

The following must be satisfied to submit a request for ASOC funding:

• Clubs must be officially recognized by ASOC.
• Events must be registered on Master Calendar.
• Clubs must not have a negative balance in their accounts.
• Funding Requests must be received by 5pm each Friday.
• Submissions must occur twelve (12) days prior to the event date.

• A Club Representative must attend a mandatory ASOC Funding Request Meeting Monday at 12:30pm in the ASOC Office to review submitted requests.

 

Funding Request Guidelines

Please note the following guidelines when submitting an ASOC Funding Request Form:

 

*Note- These are determined at the discretion of ASOC Senate. 

 

• All requests must be made on a 2007-2008 ASOC Funding Request Form found at http://asoc.oxy.edu/asoc/funding101/senatefundingrequest.htm.   

• Events receiving ASOC funding must acknowledge ASOC sponsorship on all promotional materials.

• All costs must be itemized on the Funding Request Form to the best of the organizations knowledge and ability.

• Please list all costs associated with an event on the Funding Request Form even if you are not requesting ASOC funding for some items.

• Funding for events that are sponsored by more than one club will be allocated only into one club account.

• All requests for co-sponsorships and outside contributions for an event must be reported on the Funding Request Form with amounts.

• All equipment purchased with ASOC funds shall become property of ASOC and must be returned after usage to be stored in a designated location.

• ASOC is not responsible for lost, stolen, or broken items.  Clubs and organizations shall be responsible for these losses.

• Private transportation costs will be evaluated commensurate to Bengal Bus transportation rates and guidelines.

• ASOC is prohibited by college policy to fund alcohol but will consider the cost of alcohol as a factor of the total event cost.

• Greek housing will not be designated as “On-Campus” with regards to Funding Priorities.

• ASOC will not fund prizes or any related “give-away” items, although they will be accounted for as a factor of the total event cost.
• All Sports Club Funding Request must be submitted to Sae Woon Jo, Coordinator of Recreation Sports. 

 Funding Priorities

ASOC funding exists to create meaningful opportunities for the Occidental College community. For this reason, funding allocations are prioritized based on the following event criteria and weighted in the priority listed below:

 

1.         On-Campus Event

 

2.         Club Co-Sponsorship:  A Co-sponsored event is defined as the genuine and publicly acknowledged collaboration of (2)or more clubs, each making significant financial, logistical, or set-up and planning contributions to the creation of an event or program

 

3.         Community Service/Cultural/Education Events

A community service event is defined as the projects or endeavors undertaken by a club/organization which results in the quantifiable gain or intangible relief, satisfaction, and/or beneficial experience of an unaffiliated third party. 

*Following our Mid-Year Senate training day, all senators expressed a need for increased financial support of “Service” related events.  Thus, a general consensus emerged to boost funding for “Service” events through current mechanisms within the ASOC algorithm.  The below alterations to FPRC “Service Events” policy are the product of a collective desire to promote off-campus philanthropy. 

 

 a. All events which meet the “Service” qualifications as prescribed by the ASOC Funding Guidelines shall receive “On Campus” designation irrespective of individual event description.

 

b. All “Service” events shall be considered for on-campus and third party “peripheral attendance” if demonstrable actions indicate said parties benefits from the proposed event.

                       

A cultural event is defined as the conscionable representation of a culture or cultural practice which effectively conveys at least one aspect of identity or heritage to persons in attendance

 

An educational event is defined as the presentation of an academic or social issue relevant to the student body and Occidental Community.

 

4.         Projected Attendance

 

5.         Events open and publicized to all students

 An open event is considered such when the proposed event can reasonably accommodate an indefinite number of students without any constraints to accessibility.  ASOC Senate recommends that open and advertised events make use of available publicity tools such as but not limited to OxyDigest, The Occidental Agency (TOA), and Resident Life.

 

Apply for ASOC Senate Funding here.